Zotero : Boost your efficiency with tips and smart features

Zotero is an essential companion for all faculties and students who are writing their papers or thesis. But Zotero is not perfect 😉

Thankfully, several features, pluggins or apps makes up for its limitations in particular with PDF management.

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1. Saved Searches

 […] With the advanced search feature you can start combining criteria and getting really sophisticated […]

Instead of manually search for your library’s articles, you can  build an advanced search, enter your search criterias and terms then save it as a saved search.

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Find out more about Zotero’s saved searches with this article of The Digital Researcher

2. Zotfile

2.1 Manage your downloaded PDFs

Another interesting discovery is  Zotfile.

Zotfile is a third-party plugin which will help you handle your PDFs once downloaded in Zotero. By default, Zotero store your PDFs into a deep folder in your computer and namme them randomly like “6K765YEI”

Zotfile allows you to choose where you want to store and name your PDFs, including in a Dropbox file !
It makes this possible by “linking the citation entry in Zotero to the file“.

You can, for example, store your PDF files in a folder called “My thesis” that lives in your Dropbox space.

2.2 Extract your highlights and annotations from your PDFs

If you open your PDF in another application to add highlights and annotations, Zotfile can actually extract and save them as an attached note in Zotero.

This feature is one of Zotfile’s best asset.

On your PDF document, highlight an expression or a paragraph and make a right-click  to select Manage Attachments —> Extract Annotations.

The note will be attached with its record in your Zotero Library

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Find more about Zotfile and its features by reading this article written by Catherine Pope and published on The Digital Researcher  : “How to make Zotero even better with Zotfile

Download Zotfile here : http://zotfile.com/

3. Annotate your Zotero’s articles on your iPad

First, you need to download and install the iPad app of Zotero : Zotpad.

1. Link ZotPad with Dropbox. To do this, set both Zotero and ZotPad to use Dropbox as the file storage service in your settings.

2. Set up the “Advanced Dropbox Settings” and preferences of ZotPad so that they exactly macth those in your Zotfile preferences : this will allow the download of your documents from Dropbox.

3. Then, on your document use the “Open in…” function to view the PDF on ZotPad and annotate it.

4. The annotated document will then  be updated in Dropbox and Zotero !

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For more details and info about how ZotPad can help you improve your efficiency, read this article from “HASTAC”

 

 

 

 

 

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Easybib for iPad

Now that you know how to generate easily a bibliography with Easybib (see the article “How to generate your citations and create a bibliography with Easybib“)

find out about the Easybib iPad app !

Easybib for iPad allows you to create accurate MLA, APA, and Chicago style citations in seconds by scanning a book bar code or by typing the name of a book.

Create and manage your works cited list directly from your iPad.

Once done, email  or export your citations  !

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How to generate your citations and create a bibliography with EasyBib ?

EasyBib is a free tool which allows you to generate citations in MLA, APA & Chicago formats and create a bibliography for your research paper.
Whether you need to cite a book, a journal, an article, a website, a database,… Easybib adapts the citation to the appropriate format.

1. Install the Easybib extension on your browser

A free extension is available for Google Chrome and Mozilla Firefox

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Or ou can also go directly on http://www.easybib.com and start to generate your citations  now !

 

2. Create your Easybib account

Click on the Easybib extension in your browser to register or clic on Sign Up on the Easybib plateform

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3. Search for a citation

Search for your citation on the Easybib database.

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Select the citation you need in the results list

If the citation you need doesn’t appear, you can create it using the manual cite form

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Then Easybibn formats the citation in an MLA format.

You can copy/paste the citation, share the URL of the citation or export it as a bibliography in a Word or Google document

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All your citations are saved in your Easybib account under “My Projects” !